DMM Help: Submitting Text-Searchable PDFs

All PDFs submitted to the department must be text-searchable. 

How to determine whether a PDF is text-searchable

After opening the PDF, try searching for a word known to be in the document (preferably a word that appears on several different pages) by entering the word into the search box (or look for the magnifying glass symbol for search).

Screen capture of an Acrobat tool bar with the Search box highlighted.

If the message below appears, the document is not text-searchable.

Document Not Text Searchable. Adobe Acrobat window pop-up says "Acrobat has finished searching the document. No matches were found."
Alternatively, use the mouse to highlight a word in the text. If a single word cannot be highlighted and the entire page turns blue to indicate it is an image, the text is not searchable.

How to make a PDF text-searchable

The following instructions apply to making a PDF text-searchable in Adobe Acrobat Professional or Standard:

Click on Document > OCR Text Recognition > Recognize Text Using OCR. Or in newer versions of Acrobat Pro, choose Tools > Scan & OCR.

Screenshot of toolbar > Document open to OCR Text Recognition > Recognize Text Using OCR.

The text recognition process will proceed page by page. Please note that for a very long document the process may take several minutes to complete. Enabling text-searchability in multiple documents at once can be accomplished through batch processing by using the Action Wizard in Acrobat Pro.

When all the pages are processed, try the same search to verify that the document now is text-searchable.